Policies

Psych Congress Disclaimer

Psych Congress, its contractors, and attending news media may be photographing or videotaping scientific sessions and events at the conference. By attending Psych Congress, attendees acknowledge these activities and agree to allow their image to be used by Psych Congress in association publications, on the Psych Congress website, and in marketing and promotional materials. Attendees at Psych Congress waive all claims against Psych Congress for any liability resulting from these uses.

Cancellation Policy

Cancellation requests for Psych Congress 2021 must be received in writing by emailing registration@hmpglobal.com or postmarked by 21 days out from meeting. A cancellation fee of $100.00 (or full registration amount, whichever is less) will be deducted from the refund. In lieu of a refund, you may also request a voucher for participation in a future meeting.

Registrants wishing to cancel may instead transfer their registration to someone else without penalty if they send a written request with the replacement person’s name by 5 days before meeting start date. 

Cancellations received after date of event will be issued a voucher for participation in a future meeting. If you do not cancel in advance, no refunds will be issued once the event has concluded, regardless of whether you participated in the event. 

Cancellations for hotel and transportation reservations must be handled by the individual registrant directly with the hotel, airline, and/or other company. 

Credit vouchers may be offered should program be suspended or shortened due to conditions or circumstances beyond HMP’s control, including but not limited to weather, interruptions in internet services, power outages and any cancellations/modifications related to the COVID-19 epidemic.

 

Children

Under no circumstances will children under the age of 18 be allowed at the conference, any presentations, on the show floor, or in the Exhibit Hall during installation or dismantling.

Special Requests

Special Meal Requests

It is our pleasure to arrange special meals for attendees.  We reserve the right to charge for all special requests. Requests must be made seven (7) or more days prior to the event to be accommodated. For more information, email registration@hmpglobal.com.

Special Needs
Psych Congress is committed to making its activities accessible to all individuals.  If you have specials needs as addressed by the American with Disabilities Act (ADA), and need an accommodation, please email rgeary@hmpglobal.com.

Sessions

Sessions are subject to change. 

Seating is limited for all session rooms and is available on a first-come, first-served basis. 

No individual or entity may electronically record or broadcast any portion of Psych Congress without prior written consent of HMP. Unauthorized recording (audio, video, still photography, etc.) of presentations during sessions without the express written consent of HMP is strictly prohibited. Press representatives must receive a Press Pass and photo/recording permission from HMP. HMP reserves the rights to any approved audio and video production of presentations at all HMP events.

Liability Statement

Definitions:

HMP is the owner of Psych Congress. HMP and Psych Congress are known collectively in this Statement as Psych Congress.

I agree and acknowledge that I am undertaking participation in Psych Congress events and activities as my own free and intentional act, and I am fully aware that possible physical injury might occur to me as a result of my participation in these events. I give this acknowledgment freely and knowingly and that I am, as a result, able to participate in Psych Congress events, and I do hereby assume responsibility for my own well-being and safety.

Psych Congress plans to take photographs and video material at Psych Congress Group events and reproduce them in Psych Congress educational, news, or promotional material, whether in print, electronic, or other media, including websites. By participating in Psych Congress Group events, you grant Psych Congress the right to use your name, photograph, and biography for such purposes. All postings become the property of Psych Congress. Postings may be displayed, distributed, or used by Psych Congress for any purpose.

Furthermore, I acknowledge Psych Congress’s right to crop, splice, treat, and edit any photographs taken of me at Psych Congress’s sole discretion. I waive my right to inspect or approve the finished product, now and in the future, whether that use is known or unknown to me.

I hereby agree to release, defend, and hold harmless Psych Congress and its agents or employees, including any firm publishing and/or distributing the finished product in whole or in part, from and against any claims, damages, or liability arising from or related to the use of the photographs, including but not limited to any misuse, distortion, blurring, alteration, optical illusion, or in the taking, processing, reduction, or production of the finished product, its publication, or distribution.

Copyright Notice

Companies that submit artwork or upload or link any material (including but not limited to images, text, documents and/or video files) to the website are solely responsible for the content of such material and for gaining required permissions under copyright, trademark, trade secret or other applicable law for the use of such material. (Caution: Many websites purchase artwork from stock photo suppliers for the expressed website use or from hired photographers who have only supplied one-time rights.) By submitting any such material, the submitting company represents and agrees that (i) it has obtained the necessary permissions referenced above, (ii) any such material is not likely to defame and does not invade the privacy of any person, and (iii) it will defend, indemnify and hold harmless Psych Congress, its affiliates and their respective directors, employees and agents (including, without limitation, its publishing partner or any agent acting on its behalf) from and against any and all claims, damages, obligations, losses, liabilities, costs or debt, and expenses (including reasonable attorneys' fees) resulting from the submitting company's breach of the obligations set forth in this paragraph.

Acceptance

By registering for and attending Psych Congress events, I hereby agree that I accept the terms stated above and indemnify and hold harmless Psych Congress, its affiliates and their respective directors, employees and agents (including, without limitation, any agent acting on its behalf) from and against any and all claims, damages, obligations, losses, liabilities, costs or debt, and expenses (including reasonable attorneys' fees) resulting from attendance at Psych Congress events.