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Exhibitor Information

Hotel Information - Cut-off Date 8/14/22
We want to ensure that your visit to New Orleans is safe, convenient and memorable. Staying at one of our host hotels provides a hassle-free booking experience and puts you at the heart of the activity surrounding the conference.

Psych Congress encourages attendees to book within our room block -  Exhibitor Online Reservations - https://national.psychcongress.com/hotel-and-travel

Group Reservations
Any organization requiring 10 or more hotel room reservations at the host hotel must finalize a sub-block agreement by contacting group housing. Limited rooms are available, and rooms will be reserved on a first-come, first-served basis. Exhibitors and sponsors requiring large room blocks should reserve hotel rooms early. The initial request must be submitted via email to kmclauglin@hmpglobal.com. The request should include the number of rooms needed, name of company, arrival/departure dates, first and last names of guests, and a contact phone number.

Housing Scam Warning
Psych Congress is managed by HMP Omnimedia and HMP Education. HMP Omnimedia and HMP Education are the Official Housing Providers for Psych Congress. Solicitation of hotel reservations from any housing provider other than HMP Omnimedia or HMP Education is not approved by Psych Congress. Hotel reservations made by unaffiliated organizations may appear to be for lower rates, but they may be illegitimate. Please be aware of and report any unauthorized solicitation to Kim McLaughlin at kmclaughlin@ hmpglobal.com.

*Schedule

EXHIBITOR MOVE-IN
Thursday September 15     8:00 AM - 5:00 PM
Friday September 16          8:00 AM - 5:00 PM
Saturday September 17      8:00 AM - 4:00 PM

EXHIBIT HOURS
Saturday September 17      7:00 PM - 8:45 PM
Sunday September 18        11:45 AM - 3:15 PM
Monday September 19       11:45 AM - 3:15 PM

EXHIBITOR MOVE-OUT
Monday September 19        3:15 PM - 8:00 PM
Tuesday September 20       8:00 AM - 12:00 PM

*Dates/times subject to change.

Frequently Asked Questions

Is my booth furnished?
Booth reservations only include backwall and sidewall drapes and an identification sign with your company name. Carpet, electrical, furniture, etc. are not included. The Exhibit Hall is not carpeted and floor covering is mandatory. All booth-related items can be ordered through Freeman.

What is included with my booth?
Backwall and sidewall drapes (excludes island booths)
Company listing in the Psych Congress Conference Guide (for companies that sign up prior to 7/8/22)
Company listing in Mobile App
Identification sign with your company name (excludes island booths)

How can I order badges?
Exhibitors do not have limitations on the number of exhibitor badges required to staff your booth. Exhibitor badges only allow access into the Exhibit Hall. During Exhibit Hall hours, installation and dismantling (I&D) staff are not allowed in the Exhibit Hall unless they remain within the confines of your booth. To register your staff, please click HERE

As an exhibitor, can I attend conference sessions outside of the exhibit hall?
No. To attend educational sessions, exhibitors/sponsors qualify for the following discounted rates for session participation:
$250 One-Day Registration Rate or $550 Full Conference Rate
To register at these discounted rates click HERE

How can I order electric?
Click HERE to order electric.

How do I order a Lead Retrieval?
Click HERE to order lead retrieval

Where can I find shipping labels?
Click HERE to view advance warehouse shipping labels
Click HERE to view show site shipping labels

Are children allowed in the exhibit hall or sessions?
Under no circumstances will children under the age of 18 be allowed in the Exhibit Hall during installation or dismantling. For insurance reasons, children are not permitted on the show floor at any time. Due to limited seating capacity and the highly technical nature of the programs, children under the age of 18 are not invited to attend presentations.

Important Deadlines

July 8 50-word company description due for Conference Guide
July 15 Provide List of Promotional Giveaways, Booth Premiums, and Catering for Approval - click HERE to fill out request
July 28 Advertising materials due for Psych Congress Conference Guide
August 6 Reserve your "Passport to Prizes" listing
August 14 Hotel discounted rate deadline
August 16 Deadline to Reserve Lead Retrieval Units at Early Bird Rate
August 16 Booth Catering Orders Due to the New Orleans Ernest N. Morial Convention Center
August 16 Freeman Discount Deadline for Booth Furnishings and Services
September 2 Staff Registration for Exhibit Hall Badges


Important Note About Scammers
Psych Congress does not sell its attendee/exhibitor email lists. If you receive an email or phone call from someone with an offer to sell attendee/exhibitor lists for Psych Congress, THIS IS A SCAM. If you receive this type of email, please forward to Tara Fields at tfields@hmpglobal.com.